dTS PA to the COP / Receptionist and Drivers Jobs in Kenya

Development & Training Services Inc (dTS) is implementing the Kenya Performance, Analysis, Communication and Evaluation, (Kenya PACE) project providing a range of monitoring, evaluation, assessment, verification, reporting and performance management services in support of USAID / Kenya’s project portfolio.

Position Title: Personal Assistant to the COP / Receptionist

Reporting to: COP/Finance and Administration Manager

Job location: Nairobi, Kenya

Duration of contract: 12 months with possibility of extension

Summary of Activities

The Personal Assistant/Receptionist will act as the COP’s first point of contact with clients, consultants and other interested stakeholders.

Main Responsibilities

Maintain the COP’s calendar and ensure to update the diary on a daily basis.
Assist in arranging travel including reservations for hotel accommodation,ticketing and accounting for advances.
Assists in the planning and preparation of meetings, project events, conferences and conference telephone calls, including gathering documentation, research and coordination of participants.
Prepare tracking tools for project activities; evaluations and workshops.
Track pending actions and remind the COP and other staff.
Manage all internal and external correspondence.
Follow up communication within PACE Project and external communication with partners and take minutes of meetings and ensure follow up of action points from meetings.
Receive visitors and enquiries at the Reception and direct them appropriately.
Answer all incoming calls and handle caller’s inquiries whenever possible.

Position Requirements

Bachelor’s degree in Business Administration/Social Sciences from an accredited university
Fluent English and Kiswahili required
3-5 year’s experience supporting executive leadership
Readiness to travel to various meetings and project activities
Adherence to professional attire and demeanor
Proficiency in Microsoft Office

Position Title: Driver

3 Positions

Reporting to: Finance and Administration Manager

Job location: Nairobi with frequent field travels

Duration of contract: 12 months with possibility of extension

Main responsibilities

Operates project vehicles to assure safe transportation of clients to and from various destinations.
Maintains a vehicle log book including time at each stop, purpose of trip, number of passengers per day, mileage, and vehicle maintenance;
Exercises independent judgment in handling unusual situations arising with traffic patterns and passengers;
Assumes responsibility for care and maintenance of project vehicles;
Performs photocopying and other office tasks as required, assists with payments to statutory bodies like KRA, NSSF, NHIF and assist with purchase of office consumables (kitchen supplies and stationery), among other responsibilities that may be assigned by the Supervisor.

Position requirements

At least 5 year’s work experience as a driver, preferably with non-governmental organizations.
Experience with a USAID funded project will be an added advantage.
Good knowledge of and experience as a driver in Kenya
Knowledgeable and able to operate office equipment e.g. photocopier, digital camera, video recorder and maintain files
Possess basic vehicle mechanics

Interested applicants should submit their applications and curriculum vitae quoting the job title, indicating experience and competencies that match the job requirements.

Please clearly indicate the position you are applying for in the title of your email.

Only short listed candidates will be contacted.

Applications should be addressed to:PACErecruit@onlinedts.com or cwanjiru@onlinedts.com by 20th January, 2012