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Tuesday 12 March 2013

Executive Administrative Secretary Job in Kenya


Position: Executive Administrative Secretary
 
Deadline:28/03/2013
 
Email:recruit@creatingvalue.co.ke

Summary of Position: 
 
Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, technical, clerical and accounting duties.

Credentials and/or Skills and Abilities:
  • Typing/word processing at a minimum of 50 wpm
  • Process Payroll
  • Make VAT and other statutory returns
  • Be flexible and receptive to change
  • Basic office methods, practices, and procedures, including filing systems, correspondence,
  • Standard English usage, spelling, grammar, and punctuation.
  • Advanced computer skills.
  • Ability to carry out oral and written directions; make decisions independently; communicate effectively;
  • Establish and maintain cooperative working relationships;
Essential Functions: 
 
Essential functions may include, but are not limited to the following:
  • Serves as personal secretary to management. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
  • Process Payroll
  • Make VAT and other statutory returns
  • Transcribes from Dictaphone, handwritten notes or dictation and types letters, memoranda, and reports as assigned.
  •  Attends to administrative and clerical detail utilizing initiative, problem analysis techniques, good judgment and confidentiality.
  • Receives, reviews and verifies documents, records and forms for accuracy, completeness and conformance to applicable rules, regulations, policies and procedures. Processes documents in compliance with established policies and procedures.
  • Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
  • Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
  • Prepares rooms for meetings; arranges for necessary materials and refreshments.
  • Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
  • Receives, sorts and distributes incoming mail.
  • Orders and distributes office supplies and materials.
  • Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
  • Serves as clerical support to the Department. Schedules appointments; types letters and notices; prepares materials and reports as needed.
  • Maintains records and prepares notices and documents.
  • Prepares correspondence independently on matters not requiring personal attention of directors.
  • Maintains strict confidentiality on all job-related matters.
  • Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
  • Plans, develops and implements office procedures.
  • Makes mathematical calculations with speed and accuracy.
  • Maintains numerous and varied budgets.
  • Performs other related duties as assigned.
Education Background & Skill Requirements
  • Business degrees in finance, accounting and marketing
  • Accounting Knowledge CPA 2 or ACCA
  • Certified Professional Secretary (CPS) and the Certified Administrative Professional (CAP)
  • Exposure to trainings or Courses in records organization, corporate communications and human resource management
  • 5 years of relevant work experience
Application Process
 
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruit@creatingvalue.co.ke  before end of day 28nd March 2012. 

Only short listed candidates will be contacted

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Office Furniture and Equipment Sales Executive Job in Kenya


Sales Executive
 
Location: Nairobi
 
Our client, a successful supplier of office furniture and equipment and rated among the 100 most successful SMEs on Kenya is looking for a Sales Executive who will be responsible for planning and carrying  out sales activities on assigned accounts or areas. 

The successful candidate will also be responsible for ensuring customer satisfaction and managing quality of products and service delivery.
 
Key Tasks and Responsibilities
  • Achieve 100 % of set sales targets
  • Generate and qualify leads
  • Prepare sales action plans and strategies
  • Schedule sales activity
  • Develop and maintain a customer database
  • Make sales calls and send E-mails to new and existing clients
  • Develop and make presentations of company products and services to current and potential clients
  • Negotiate prices, payment and delivery dates with clients
  • Develop sales proposals and introduction letter
  • Conduct product training to customers and new staff
  • Maintain sales activity records and prepare sales reports
  • Respond to sales inquiries and concerns by phone, electronically or in person
  • Follow up on sales activities /quotations
  • Participate in sales events/exhibition
  • Monitor Competitors, market conditions and product development
  • Attend to customers in the showroom when called upon
  • Preparation of tenders and prequalification
  • Provide timely solutions to all customer queries and complaints
Qualifications, Training and Experience
  • Diploma in Sales and Marketing
  • 3 years Experience in sales
  • Experience in making presentations
  • Knowledge on basic business principles
  • Knowledge of principles and practical sales
  • Knowledge of customer service principles
To apply, send your CV and cover letter to recruit@flexi-personnel.com before Friday 15th March, 2013. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.
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