Executive Administrative Secretary Job in Kenya

Position: Executive Administrative Secretary
 

Deadline:28/03/2013
 

Email:recruit@creatingvalue.co.ke

Summary of Position: 
 

Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, technical, clerical and accounting duties.

Credentials and/or Skills and Abilities:

• Typing/word processing at a minimum of 50 wpm
• Process Payroll
• Make VAT and other statutory returns
• Be flexible and receptive to change
• Basic office methods, practices, and procedures, including filing systems, correspondence,
• Standard English usage, spelling, grammar, and punctuation.
• Advanced computer skills.
• Ability to carry out oral and written directions; make decisions independently; communicate effectively;
• Establish and maintain cooperative working relationships;

Essential Functions: 
 

Essential functions may include, but are not limited to the following:

• Serves as personal secretary to management. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
• Process Payroll
• Make VAT and other statutory returns
• Transcribes from Dictaphone, handwritten notes or dictation and types letters, memoranda, and reports as assigned.
•  Attends to administrative and clerical detail utilizing initiative, problem analysis techniques, good judgment and confidentiality.
• Receives, reviews and verifies documents, records and forms for accuracy, completeness and conformance to applicable rules, regulations, policies and procedures. Processes documents in compliance with established policies and procedures.
• Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
• Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
• Prepares rooms for meetings; arranges for necessary materials and refreshments.
• Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
• Receives, sorts and distributes incoming mail.
• Orders and distributes office supplies and materials.
• Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
• Serves as clerical support to the Department. Schedules appointments; types letters and notices; prepares materials and reports as needed.
• Maintains records and prepares notices and documents.
• Prepares correspondence independently on matters not requiring personal attention of directors.
• Maintains strict confidentiality on all job-related matters.
• Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
• Plans, develops and implements office procedures.
• Makes mathematical calculations with speed and accuracy.
• Maintains numerous and varied budgets.
• Performs other related duties as assigned.

Education Background & Skill Requirements

• Business degrees in finance, accounting and marketing
• Accounting Knowledge CPA 2 or ACCA
• Certified Professional Secretary (CPS) and the Certified Administrative Professional (CAP)
• Exposure to trainings or Courses in records organization, corporate communications and human resource management
• 5 years of relevant work experience

Application Process
 

Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruit@creatingvalue.co.ke  before end of day 28nd March 2012. 

Only short listed candidates will be contacted