GRACE Africa Terms of Reference for IT Systems and Services

Overview

Grassroots Alliance for Community Education (G.R.A.C.E) Africa is a Non Governmental Organization (NGO) registered under Kenya’s NGO board in 2001 with a 501 (c ) (3) not-for-profit fund-raising entity based in the US.

Our 100 plus Kenyan partners include CBOs, Faith Based Organizations (FBOs), and youth groups.

These organizations operate as part of a network through which G.R.A.C.E. provides capacity building support in diverse areas such as leadership and governance; economic empowerment; youth empowerment; child protection; HIV prevention, care and treatment and sustainable agriculture.

In addition, we provide technical and material support to enable them to improve the quality and scale of their work. We have established a niche and a proven track record in working with and empowering grassroots organizations across Kenya.

Terms of Reference

Objectives:

Network Partner Work Stations - Priority
Fully automate the backup systems - Priority
Enhance Security within the Network - Priority
Rid Partner workstations of Viruses - Priority
Upgrade the E-Mail messaging from Microsoft Exchange to Microsoft Exchange Online.
Set up a Domain Control***
Create a white paper account of all the above activities for organizational and IT department reference - Priority

Remote Desktop Access

Tool: Team Viewer

Set-up team viewer in a host PC in the head office.
Install the tool in client computers around the network of Partners.

Automated Backup System

Tool: Active Backup

Install a back up tool in each of the partner workstation
Set-up and schedule the backup system
Select files to be backed up and direct them to the FTP.

Note

FTP site to host/store/archive transferred files. The Backup tool to be scheduled and directed to copy specific files into the FTP Site.

M/S Exchange online (Upgrade M/S exchange to M/S exchange online)

Tool: M/S exchange

Set a staff e-mail portal n the Organization’s website

Web Maintenance (Ongoing Routine)

Dynamic Content Management

Resources

Team viewer Application
Active Backup tool
Smart FTP tool
M/S exchange
Laptop

Time Frame

Short-term contract- 20 days in the field & 10 Days in the Office (30 days)

Knowledge Skills and Experience required

A diploma in IT or its equivalent
In-depth knowledge of network administration
Hands on experience on hardware maintenance and software management
Hands on experience in system backups.
Should be a team player, work without supervision and be able to work long hours.

NB: This position will require extensive travel outside Nairobi.

Send your application documents to gracehr2012@gmail.com by Wednesday 25th January 2012.

Only shortlisted candidates will be contacted.