African Field Epidemiology Network Program Support Manager Job in Kenya

Program Support Manager

African Field Epidemiology Network

Program: Field Epidemiology and Laboratory Training Program - Kenya

Duration: One-year renewable service contract (after 3-month probationary period)

Position Description: 

The Africa Field Epidemiology Network (AFENET) supports the Kenya Ministry of Public Health and Sanitation (MOPHS), Field Epidemiology and Laboratory Training Program (FELTP). 

The Program Support Manager, under the supervision of the Director – FELTP, will manage the Program Support Unit with responsibility for providing the program effective and efficient administrative, logistical, and financial support. 

The position will receive administrative supervision and the employment contract from AFENET.

Specific responsibilities will include but are not limited to the following:

I. Coordination & Supervision

• Along with the FELTP Director, ensure at all times that the program and FELTP personnel adhere to established financial, administrative, and logistical guidelines. 
•  Provide day-to-day supportive supervision of PSU staff (i.e. admin officer, driver, and office assistant) and coordination of PSU activities. Supervise transport assets 
•  Serve as primary contact and resource for residents and staff on financial and administrative issues.

II. Reporting

• Oversee, formulate, and deliver monthly financial report to the FELTP Director on program’s financial status including on outstanding advances, bank account balances, and budget vs. actual spending. 
• Track program spending via multiple funding mechanisms. 
• Liaise with partner organizations on financial and administrative matters. 
• Conduct monthly back account reconciliations and ensure accuracy of petty cash ledgers.

III. Budgeting & Payments

• Lead an annual budgeting process and harmonize with identified funding sources and related funding mechanisms.
• Ensure all residents and staff have the financial and administrative support to be successful including ensuring the timely provision of payments and advances.

Qualifications: 

Required - Six (6) years of progressive experience in managing administrative and/or finance systems and supervising staff

• Degree from an accredited University/College
• Kenyan national, posesses valid Kenyan national identification card and/or passport
• Excellent written/spoken English
• Demonstrated ability to use financial accounting software (e.g. Quicken, QuickBooks)
• Strongly Preferred – Master’s Degree in Business or Public Administration

Application Requirements: 

Applicants desiring consideration for this post should submit the following:

• Application letter, identifying the position desired and motivations for applying
• Current CV
• Copies (no originals) of diplomas and certificates, including passport/ID
• Referee names (including at least two current/former supervisors) with contact information. Referees will be checked.

Interested candidates should submit the above to the Director, FELTP by any of the following means not later than August 10, 2012:

Email: jobs@feltp.or.ke (attachments in .doc or .pdf formats only; emails with a file size >2MB will not be accepted)

Delivery: 

Re: Job Application, Laboratory Advisor, Field Epidemiology Training Program (FELTP), National Public Health Laboratories Building, (Behind Kenyatta National Hospital Post Office), 1st Floor, Office #56, Nairobi, Kenya