MKU Academic and Non-Academic jobs in Kenya

Mount Kenya University, a Leading Chartered University operating in East Africa wishes to recruit qualified academic staff - Professors, Associate Professors and Senior Lecturers to serve in School of Law and administrative Staff to serve in Main Campus.

Academic Staff

School Of Law- Nairobi Campus only

Area Of Specialisation

• Governance
• Sports Law
• Business Law
• Healthcare Law
• Law/Science/Technology.

Professor

Must have the following: -

• Ph.D. degree in a relevant field.
• At least 12 years of university teaching at lecturer level and above; at least five (5) of which as Associate Professor
• Successfully supervised at least four (4) students including two (2) Ph.D. since being appointed Associate Professor
• i) Either four (4) articles in referred journals, or ii) Two (2) articles in refereed journals plus one (1) book by a reputable publisher, since being appointed Associate Professor.

Associate Professor

Must have the following

• Ph.D. degree in a relevant field.
• At least 8 years of university teaching; four (4) of which as full time Senior Lecturer.
• Successfully supervised at least four (4) Masters students or two (2) Ph.D. since being appointed Senior Lecturer
• i) Either four (4) articles in refereed journals, or ii) Two (2) articles in refereed journals plus one (1) book by a reputable publisher, since being appointed Senior Lecturer.

Senior Lecturers

Must have the following:

• a) Ph.D. degree in a relevant field.
• b) At least 5 years of university teaching, 3 of which as full time lecturer after PhD degree qualification
• c) Either two (2) articles in refereed journals or one (1) book by a reputable publisher, since being appointed Lecturer.

Lecturers

Must have the following:

• Ph.D. degree in relevant area OR
• Masters degree in a relevant field with at least 3 years fulltime teaching experience in an institution of higher learning.

Note for all qualifying academic staff:

• Four (4) years experience in judicial services may be accepted in lieu of two (2) years university teaching
• Renumeration of academic staff will range from Ksh 250,000-Ksh 600,000 (entry negotiable)
• • Note that those who qualify for the above appointments subject to their experience can also be considered for additional responsibilities i.e Dean, Associate Dean or Head of Department.

Administrative Staff

Executive Secretary

• Provide personal administrative support to management and the Vice-Chancellor’s office through conducting and organizing administrative duties and activities including receiving and handling information.

Job Description

• To provide linkage support to the Vice-Chancellor and supporting office (Deputy Vice-Chancellor and Registrar Academic Affairs).
• Prepare and manage correspondence, reports and documents.
• Organize and coordinate meetings, conferences, travel arrangements.
• Take, type and distribute minutes of meetings.
• Maintain University schedules, almanac and calendars.
• Arrange and confirm appointments.
• Organize internal and external events.
• Handle incoming mail and other material.
• Set up and maintain filing systems.
• Liaison with internal and external contacts.

Job Specifications

• Excellent people management skills
• Excellent organizational skills
• Strong communication skills, both verbal and written.
• Analytical and problem solving skills.
•  Discretion in handling of confidential information.
• Ability to Multitask.
• Creative thinker.
• Innovative

Education and Experience

• At least a Bachelors Degree in Social Sciences or Public Relations.
• Those enrolled in Masters Program or have acquired

Masters will have an added advantage.

• Diploma in Secretarial Studies.
• Minimum relevant work experience of 10 years.
• Proficient in Microsoft Office.
• A good remuneration of not less than Ksh 80,000/- together with medical cover will be offered.

Laundry supervisor

• Should be a Diploma holder in laundry from a recognized institution
• 2 to 3 years work experience
• Salary scale - Ksh 40,000- Ksh 90,000 (entry negotiable)

Laundry attendant

• Should be certificate holder in laundry from a recognized institution
• Should have 2 to 3 years work experience.
• Salary scale - Ksh 30,000- Ksh 60,000 (entry negotiable)

The terms of service for the posts include a competitive remuneration, medical cover and other benefits.
 

A comprehensive Curriculum Vitae detailing academic and professional qualification, work experience, telephone number, the current remuneration, names, postal and e-mail addresses of three (3) referees and copies of academic and professional certificates should be Submitted alongside the application and be sent to:

The Human Resources Director
Mount Kenya University
P.O. Box 13495 -00100, Nairobi
Website: www.mku.ac.ke

• Submit two copies of your application not later than Friday 19th October 2012,
• Only short listed candidates will be contacted.
• For more details about Mount Kenya University visit the University website: http://www.mku.ac.ke

“MKU is an equal opportunity employer.”
“Scaling the heights of education

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Moving Company Secretary Job in Nairobi Kenya

Secretary 

Gross Salary 20k
 

Our client a full – service moving company based in Nairobi and offering House moving, office moving, storage and  warehouse facilities is looking for a Secretary

Duties and Responsibilities

• Deputizing for the Director, making decisions and delegating work to others in the Directors absence
• Devising and maintaining office systems, including data management and filing
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
• Taking dictation and minutes
• Making travel arrangements
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the director is well-prepared for meetings
• Liaising with clients, suppliers and other staff

Minimum qualifications, skills and competencies

• A Maximum of a diploma in Business Administration or related field
• At least 2 years as a Secretary for a senior official and in the service industry.
• Excellent telephone and office etiquette
• Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)
• Ability to work independently and smart
•  Dependable, responsible, reliable and attentive to detail
•  Honesty and confidentiality is key for this position.
•  The suitable candidate should have some experience in sales
• They should also not be working for this position will require someone to start immediately.
• Age; above 26 Yrs-38Yrs
• A minimum of C Plus in KCSE a must.

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title ( Secretary - Gross Salary 20k) on the email subject to jobs@corporatestaffing.co.ke.

Please indicate current or last salary.

N.B. We do not charge any fee for interviews and neither for having your CV in our database

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International Organization for Migration Administrative Assistant Job in Garissa Kenya

Vacancy Notice No: IOMKE/060/12
 

Functional Title: Administrative Assistant II
 

Duty Station: Garissa, Kenya
 

Grade G4/01
 

Duration of Assignment: 6 months Special Short Term Contract with possibility of extension

General functions:
 

Under the overall supervision of the National Project Officer and under the direct supervision of the Project Assistant, the incumbent will provide routine and administrative assistance in assisting to implement all activities in relation to conflict prevention and psychosocial support, as well as sustainable livelihoods and natural resource management.

Essential functions:
 

1. Assist the project assistant to carry out activities specified in the work plan for the implementation of livelihood support and conflict prevention.
 

2. Maintains project administration systems as established by the Project Manager, including filing, general administration and office functionality.
 

3. Documents, maintains and dispatches all minutes and related documentation from meetings.
 

4. Assist in organizing training workshops for relevant NGOs, Government administration, community representatives and leaders and to selected volunteers.
 

5. Administrative Support:
 

a. Maintains office administration systems as established by the Project Assistant, including collation of reports, dispatch and collection of documents/supplies/equipment, general filing and office functionality.
 

b. Maintains records of locally contracted staff especially time sheets.
 

c. Supports compliance with all field based security requirements through administrative support for Security Clearance requests and Travel Authorizations among others.
 

d. Ensures smooth professional running of the field office particularly in support of the IOM’s Japan funded project.
 

6. Finance Support:
 

a. Assist with the preparation of Payment Requests
 

b. Ensures timely hard and soft copy dispatch of accounting records.
 

c. Ensures timely reimbursement of training expenses to participants and service providers.
 

7. Logistics Support:
 

a. Supports procurement of field office materials.
 

b. Supports all field based capacity building activities including identification, set up and break down of venue.
 

c. Requests security clearance for field based staff as required.
 

d. Supports logistics for assessment and training missions including transport and accommodation.
 

8. Undertake duty travel and field evaluation and needs assessment visits to other parts of the region as requested.
 

9. Assist in any other tasks that may arise as a result of project activities.
 

Qualifications (Education, experience and competency)

• Advanced Diploma in logistics and supply chain, business administration, social sciences, or other relevant fields.
• Minimum of 2 years’ experience undertaking community level activities in Kenya including related logistic work, development of materials and direct contact with communities.
• Previous work as a Trainer in conflict transformation and livelihoods, and the ability to present adequate presentations.

Desirable IOM Competencies: 

A) Behavioral - Accountability, Client Orientation, Continuous Learning, Communication, Creativity and Initiative, Leadership and Negotiation, Performance Management, Planning and Organizing, Professionalism,
Teamwork, Technological Awareness.
 

B) Technical - Delivers on set objectives in hardship situations, effectively coordinates actions with other implementing partners, works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives. (Based on IOM Competency Matrix)

• Excellent communication skills, both written and verbal.
• Ability to work independently with minimum of supervision.
• Ability to work within a culturally diverse environment
• Microsoft Office, power point, Internet, Electronic Mail.
• Excellent command of spoken and written English and Kiswahili.

Method of Application: 

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:
 

International Organization for Migration (IOM),
Human Resources Department,
PO Box 55040-00200 Nairobi
 

Or send by email to hrnairobi@iom.int
 

Closing date: July 27, 2012.
 

Only short listed applicants will be contacted.

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Labels: Engineering Social workers, Accountants, Receptionist, PA, Teachers, Medical, Security, and Cooking Jobs in Kenya

An agency seeks to recruit qualified people with hands on experience to fill the following positions

Social workers:

• University degree in social work
• At least 3 years working experience as a Social Worker
• Ability to work with children of all backgrounds

Accountants:

• CPA Part 2 and two years experience in audit
• Minimum of 3 years experience in donor funded projects

Receptionist

• Diploma in secretarial studies or equivalent
• 3 years experience in front office/ reception office duties
• Background in social work is an added advantage

Personal Assistant

• Degree in Public Relations or Business Administration
• 3 years experience as a Personal Assistant
• Excellent written and verbal communication skills.

Senior Teachers:

• University Degree in Early Childhood Development Education
• Minimum 3 years post qualification teaching experience

Educational Therapists:

• Degree in Special Needs Education, or Education Psychology
• Guidance and counseling qualification is an added advantage
• At least 2 years working experience preferably with orphans and vulnerable children

Curriculum Developer:

• Degree in Curriculum development, Masters degree will be an added advantage
• 5 years teaching experience

Occupational Therapist

• MA or other post graduate studies in Occupational Therapy
• Experience in occupational therapy, having worked with children is an added advantage

Child Psychiatrist

• A practicing Doctor with Masters in Psychiatry
• More than three years experience working with children

Physiotherapist:

• Minimum Degree or Diploma in Physiotherapy
• Minimum 2 years practical working experience

Pediatrician (Full Time):

• M.med.in pediatrics from recognized institution

Clinical Officer:

• Minimum University Degree in Clinical Medicine or from the KMTC
• Minimum 2 years post qualification practice

Legal Counselor/Lawyer

• Degree in law
• Practicing lawyer having worked on children’s matters
• Good understanding on the international and local legal instruments protecting children

Security Officer

• An ex-service officer from the rank of Superintendent, Sergeant or senior supervisor in a reputable Security firm
• Conversant with modern security equipment and technology

Cooks

• Diploma or equivalent in food production from a recognized institute
• Institutional cooks of 3 years experience of over 100 pax

Attributes Applicable to all Positions:

Self driven, Works with little or no supervision, good Computer skills and can work anywhere in Kenya.
Send your application, together with a detailed CV, copies of certificates and contacts of 3 referees so as to reach us not later than 1st August 2012.

DNA/1331
P.O. BOX 49010-00100
Nairobi

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Secretary Job in Kenya

Secretary ( Gross salary 20k)

Our client a full –service moving company based in Nairobi and offering House moving, office moving ,storage and  warehouse facilities is looking for a Secretary

Duties and Responsibilities

• Deputizing for the Director, making decisions and delegating work to others in the Directors absence
• Devising and maintaining office systems, including data management and filing
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
• Taking dictation and minutes
• Making travel arrangements
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the director is well-prepared for meetings
• Liaising with clients, suppliers and other staff

Minimum qualifications, skills and competencies

•  A Maximum of a diploma in Business Administration or related field
•  At least 2 years as a Secretary for a senior official and in the service industry.
•  Excellent telephone and office etiquette
•  Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)
•  Ability to work independently and smart
•  Dependable, responsible, reliable and attentive to detail
•  Honesty and confidentiality is key for this position.
•  The suitable candidate should have some experience in sales
•  They should also not be working for this position will require someone to start immediately.
•  Age; above 26 Yrs-38Yrs

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title ( Secretary -Gross Salary 20k)on the email subject to jobs@corporatestaffing.co.ke.

Please indicate current or last salary.
N.B. We do not charge any fee for interviews and neither for having your CV in our database

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Hotel Des Mille Collines Front Office Manager Job in Kigali Rwanda

Applications are invited for the following position:-

Front Office Manager (1)

The Front Office Manager will work under direct supervision of the Rooms Division Manager with a job purpose of maintaining effective and professional front office operations for the Hotel.

Responsibilities:

• Supervising the work of the receptionists and night auditor
• Work hand in hand with Housekeeping to ensure smooth check-in and checkout operations
• Responsible for room blocking for all arriving VIP’s and groups
• Maintaining regular contact with frequent guests and VIP’S
• Counter checking room rates to ensure they are correct
• Handling and resolving guests complains
• Collaborate with the reservations office to ensure smooth flow of bookings
• Maintain strong communication with all operational departments as well as Sales/Conference & Banqueting
• Welcome and escort VIP’s and regular guests,
• In charge of Scheduling and controlling staffing levels at the front office
• Liaise with finance department to ensure proper and correct invoicing of accommodation bills
• Hold front office briefings at the beginning of every shift
• Perform any other duty as may be assigned

Qualifications and key competences

• A bachelors degree in hospitality, tourism or business management
• Two years’ working experience as front office supervisor or manager
• Good Communication, team working, administrative and organizational skills.
• Flexible, trustworthy and ability to work professionally without supervision.
• Knowledge of Opera (hotel reservations system) is an added advantage

Please submit a cover letter and Curriculum Vitae (CV) to the following email address on or before Friday 20th July 2012,

Only shortlisted candidates will be contacted for interview.

Email: germaine.uwobasingiza@millecollines.net

Website: www.millecollines.net

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Secretary Job in Kenya

Secretary ( Gross salary 20k)

Our client a full –service moving company based in Nairobi and offering House moving, office moving ,storage and  warehouse facilities is looking for a Secretary

Duties and Responsibilities

• Deputizing for the Director, making decisions and delegating work to others in the Directors absence
• Devising and maintaining office systems, including data management and filing
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
• Taking dictation and minutes
• Making travel arrangements
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the director is well-prepared for meetings
• Liaising with clients, suppliers and other staff

Minimum qualifications, skills and competencies

•  A Maximum of a diploma in Business Administration or related field
•  At least 2 years as a Secretary for a senior official and in the service industry.
•  Excellent telephone and office etiquette
•  Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)
•  Ability to work independently and smart
•  Dependable, responsible, reliable and attentive to detail
•  Honesty and confidentiality is key for this position.
•  The suitable candidate should have some experience in sales
•  They should also not be working for this position will require someone to start immediately.
•  Age; above 26 Yrs-38Yrs

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title ( Secretary -Gross Salary 20k)on the email subject to jobs@corporatestaffing.co.ke.

Please indicate current or last salary.
N.B. We do not charge any fee for interviews and neither for having your CV in our database

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Social Edge Africa Admin Assistant Job in Kenya

Are you always wanting to do more, always looking for more responsibility and are highly self-motivated? Then help expand a super successful business with extraordinary potential! Social Media is transforming the way the world does business. In your town and your city, this week. Today.

Social Edge Africa is fast becoming recognized as the “go to place” for all social media needs in Kenya.
We offer Strategy | Monitoring | Managemen t| of social media which is a 360 degrees approach to social media.

We are committed to providing exceptional levels of customer satisfaction and there now exists an opportunity for a new member to join the team in the capacity of Administration Assistant.

Just before you read one kindly note you’ve got to love & understand the basics of social media! YOU’VE GOT TO BE A #SOCIALPRO!

In this role, your awesome duties in this awesome role will include:
 

1. Supporting the Business Partners on upcoming projects
 

2. Act as the focal point of dissemination of information flowing within the business
 

3. Providing all-round administrative support including first point of contact for inbound telephone enquiries, diary management, meeting and travel co-ordination and support, document preparation, organizing agendas, raising Purchase Orders and  minute-taking.

Knowledge, Skills and Experience:

• Educated to degree level or equivalent(Diploma or Certificate) with relevant experience in a professional environment
• Excellent administrative skills.
• Klout rank of 50+
• Possess excellent communication skills - both oral and written
• Strong interpersonal skills with the confidence to forge positive relationships with people at all levels
• Excellent customer facing skills
• Well organized, with a good eye for detail
• Presentation and research skills
• Demonstrate a high level of discretion, diplomacy and use of judgment to handle confidential material
• A highly-motivated, proactive and enthusiastic approach
• Able to work with minimum supervision and with the ability to meet strict deadlines
• IT skills – proficient use of Microsoft Office, PowerPoint and intermediate Microsoft Excel
• Demonstrate Minute taking skills

Salary & Remuneration will be negotiated once you’ve proven that you’re the right person for the job!
Are you who we seek? 

We don’t want your CV! Just write to us telling us about yourself and what makes you awesome in a maximum of 250 words! 

Kindly send this to our page inbox http://www.facebook.com/SocialEdgeAfrica and holla at us @SocialAfrika on Twitter!

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Social Edge Africa Admin Assistant Job in Kenya

Are you always wanting to do more, always looking for more responsibility and are highly self-motivated? Then help expand a super successful business with extraordinary potential! Social Media is transforming the way the world does business. In your town and your city, this week. Today.

Social Edge Africa is fast becoming recognized as the “go to place” for all social media needs in Kenya.
We offer Strategy | Monitoring | Managemen t| of social media which is a 360 degrees approach to social media.

We are committed to providing exceptional levels of customer satisfaction and there now exists an opportunity for a new member to join the team in the capacity of Administration Assistant.

Just before you read one kindly note you’ve got to love & understand the basics of social media! YOU’VE GOT TO BE A #SOCIALPRO!

In this role, your awesome duties in this awesome role will include:
 

1. Supporting the Business Partners on upcoming projects
 

2. Act as the focal point of dissemination of information flowing within the business
 

3. Providing all-round administrative support including first point of contact for inbound telephone enquiries, diary management, meeting and travel co-ordination and support, document preparation, organizing agendas, raising Purchase Orders and  minute-taking.

Knowledge, Skills and Experience:

• Educated to degree level or equivalent(Diploma or Certificate) with relevant experience in a professional environment
• Excellent administrative skills.
• Klout rank of 50+
• Possess excellent communication skills - both oral and written
• Strong interpersonal skills with the confidence to forge positive relationships with people at all levels
• Excellent customer facing skills
• Well organized, with a good eye for detail
• Presentation and research skills
• Demonstrate a high level of discretion, diplomacy and use of judgment to handle confidential material
• A highly-motivated, proactive and enthusiastic approach
• Able to work with minimum supervision and with the ability to meet strict deadlines
• IT skills – proficient use of Microsoft Office, PowerPoint and intermediate Microsoft Excel
• Demonstrate Minute taking skills

Salary & Remuneration will be negotiated once you’ve proven that you’re the right person for the job!
Are you who we seek? 

We don’t want your CV! Just write to us telling us about yourself and what makes you awesome in a maximum of 250 words! 

Kindly send this to our page inbox http://www.facebook.com/SocialEdgeAfrica and holla at us @SocialAfrika on Twitter!

Read more »

Xenihealth Nutrition Administrative Assistant Job in Kenya

Xenihealth Nutrition & Weight LMP

Administrative Assistant

Xenihealth is looking to recruit administrative Assistant to report to start work on 1st of July 2012.

Vision

To be a recognized leader in Nutrition education and Management for individuals and organizations
Our Vision guides every aspect of our business by describing what we need to accomplish in order to continue achieving, good health for all

Mission

Providing Nutrition Management, Education and Support to Individuals, Communities and organizations in Kenya and abroad.

Your Responsibilities

As administrative Assistant at Xenihealth, we are confident that you will strive to bring out the best so that we deliver our vision/ core purpose

Administrative Expert Responsibilities:

• CORE Function; Managing the business process including, Income generation, Staff, meeting deadlines and delivering outcomes in all processes to ensure effective and efficient operations. Setting performance expectations and goals for groups and individuals to channel their efforts toward achieving organizational objectives.
• Area of Emphasis; Business management, managing staff and Nutrition Consultant, to ensure they have met set targets. Ensure efficiency or operations of the Xenihealth including communication, with clients and institutions, organizing Nutrition seminars a month,

Incentive, Salary Review

Please indicate your current salary in your application

Knowledge, Skills and Abilities

(The knowledge, skills and attitudes required for satisfactory job performance)
Knowledge; The incumbent must have proficient knowledge in the following areas:

• knowledge of office administration and book keeping procedures
• knowledge of Xenihealth and operating systems
• ability to maintain a high level of accuracy confidentiality concerning financial and employee files

The incumbent would normally attain the required knowledge (Business administration, Marketing accounting) and skills through completion of office procedures coursework combined with related administrative experience. Equivalencies will be considered.

Minimum criteria

• 1st degree with a minimum 3 years working experience

If you believe that you can clearly demonstrate that your abilities meet the criteria given above, please submit your application to the address below enclosing a detailed CV, your current and expected remuneration, e-mail and day time telephone contacts so us to reach on or before Friday July 14 ,2012.

Xenihealth Nutrition and Weight Management Program.
P.O. Box 8105 - 00200 Nairobi; Kenya
Tel: +254-2-2710506 Cell: +254-720563404/0735501393
Email:nutrition@xenihealth.com; Website: www.xenihealth.com

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Xenihealth Nutrition Administrative Assistant Job in Kenya

Xenihealth Nutrition & Weight LMP

Administrative Assistant

Xenihealth is looking to recruit administrative Assistant to report to start work on 1st of July 2012.

Vision

To be a recognized leader in Nutrition education and Management for individuals and organizations
Our Vision guides every aspect of our business by describing what we need to accomplish in order to continue achieving, good health for all

Mission

Providing Nutrition Management, Education and Support to Individuals, Communities and organizations in Kenya and abroad.

Your Responsibilities

As administrative Assistant at Xenihealth, we are confident that you will strive to bring out the best so that we deliver our vision/ core purpose

Administrative Expert Responsibilities:

• CORE Function; Managing the business process including, Income generation, Staff, meeting deadlines and delivering outcomes in all processes to ensure effective and efficient operations. Setting performance expectations and goals for groups and individuals to channel their efforts toward achieving organizational objectives.
• Area of Emphasis; Business management, managing staff and Nutrition Consultant, to ensure they have met set targets. Ensure efficiency or operations of the Xenihealth including communication, with clients and institutions, organizing Nutrition seminars a month,

Incentive, Salary Review

Please indicate your current salary in your application

Knowledge, Skills and Abilities

(The knowledge, skills and attitudes required for satisfactory job performance)
Knowledge; The incumbent must have proficient knowledge in the following areas:

• knowledge of office administration and book keeping procedures
• knowledge of Xenihealth and operating systems
• ability to maintain a high level of accuracy confidentiality concerning financial and employee files

The incumbent would normally attain the required knowledge (Business administration, Marketing accounting) and skills through completion of office procedures coursework combined with related administrative experience. Equivalencies will be considered.

Minimum criteria

• 1st degree with a minimum 3 years working experience

If you believe that you can clearly demonstrate that your abilities meet the criteria given above, please submit your application to the address below enclosing a detailed CV, your current and expected remuneration, e-mail and day time telephone contacts so us to reach on or before Friday July 14 ,2012.

Xenihealth Nutrition and Weight Management Program.
P.O. Box 8105 - 00200 Nairobi; Kenya
Tel: +254-2-2710506 Cell: +254-720563404/0735501393
Email:nutrition@xenihealth.com; Website: www.xenihealth.com

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Eldoret Club Administration Manager, Food and Beverage Manager, IT Specialist and Maintenance / Security Officer Jobs in Kenya

Eldoret Club is a private Members Club in Eldoret Town.
 

We seek to engage the services of well qualified Holders of Degrees / Diplomas from recognized hospitality institutions with vast and extensive experience in hospitality industry for the following positions:-
 

1. Administration Manager
 

2. Food and Beverage Manager
 

3. IT Specialist
 

4. Maintenance / Security Officer
 

Interested candidates should submit their Applications accompanied by comprehensive CVs, copies of academic certificates & Testimonials – including names and addresses of at least two (2) referees,  addressed to;
 

Club Secretary/Manager,
P.O Box 78 – 30100
Eldoret
 

So as to reach us on or before the 20th July 2012.

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Eldoret Club Administration Manager, Food and Beverage Manager, IT Specialist and Maintenance / Security Officer Jobs in Kenya

Eldoret Club is a private Members Club in Eldoret Town.
 

We seek to engage the services of well qualified Holders of Degrees / Diplomas from recognized hospitality institutions with vast and extensive experience in hospitality industry for the following positions:-
 

1. Administration Manager
 

2. Food and Beverage Manager
 

3. IT Specialist
 

4. Maintenance / Security Officer
 

Interested candidates should submit their Applications accompanied by comprehensive CVs, copies of academic certificates & Testimonials – including names and addresses of at least two (2) referees,  addressed to;
 

Club Secretary/Manager,
P.O Box 78 – 30100
Eldoret
 

So as to reach us on or before the 20th July 2012.

Read more »

Eldoret Club Administration Manager, Food and Beverage Manager, IT Specialist and Maintenance / Security Officer Jobs in Kenya

Eldoret Club is a private Members Club in Eldoret Town.
 

We seek to engage the services of well qualified Holders of Degrees / Diplomas from recognized hospitality institutions with vast and extensive experience in hospitality industry for the following positions:-
 

1. Administration Manager
 

2. Food and Beverage Manager
 

3. IT Specialist
 

4. Maintenance / Security Officer
 

Interested candidates should submit their Applications accompanied by comprehensive CVs, copies of academic certificates & Testimonials – including names and addresses of at least two (2) referees,  addressed to;
 

Club Secretary/Manager,
P.O Box 78 – 30100
Eldoret
 

So as to reach us on or before the 20th July 2012.

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Institute of Research for Development (IRD) Administrative Assistant Job in Nairobi Kenya

About the organization

Institute of Research for Development (IRD) is a French public science and technology research institute under the joint authority of the French ministries in charge of research and overseas development. IRD has three main missions: research, consultancy and training. 

It conducts scientific programs contributing to the sustainable development of the countries of the South, with an emphasis on the relationship between man and the environment. 

The IRD representation in East Africa is hosted by The World Agroforestry Centre (ICRAF) at Gigiri.

The position

IRD is recruiting for the position of Administrative Assistant to be based in Nairobi, Kenya reporting directly to the Finance Manager - Operations.

Duties and responsibilities:

• Administering and overseeing the office requirements related to travel, finance, human resources, procurement (supplies), operations, office filing and archiving;
• Assisting in planning, organizing, coordinating of internal and external meetings and taking notes in French or in English
• Receiving, screening correspondences, business communications, attaching background information
• Assisting IRD staff and visitors in settling in Nairobi.
• Arranging for accommodation banking and requirements for the visitors.
• Giving back up to IRD representative while away on mission and leave.
• Maintain diary for the IRD representative
• Design a filing system for both soft and hard copies of country office documents and file office documents
• Organize and arrange staff travels, pick-ups from and to airports, tickets, and hotel bookings.
• Write and distribute staff meeting minutes
• Receiving phone call both in French and in English and reporting to IRD representative
• Coordinate the servicing of office equipments and vehicles
• Calculate staff advances for field trips and staff per diem
• Schedule payments for office utilities in partnership with ICRAF administration
• Work with H.R. office for recruiting non-permanent staff and elaborating contracts

Minimum qualification and experience required for this position

• A Bachelor’s degree in Business Administration or in a related field
• At least four (4) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;
• Good judgment, ability to take initiative and work under minimal supervision;
• Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines, as well as under pressure; and
• Knowledge of French is a prerequisite.
• Kenyan citizenship.

Terms of offer

We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.  

How to apply

Prepare:

• A cover letter illustrating your suitability for the position, and your salary expectations.
• Detailed and up-to-date curriculum vitae.
• The names and addresses of three referees, including telephone numbers and email addresses, and fax details, if available.

Address these to:

The Human Resources Unit,

World Agroforestry Centre (ICRAF), 

PO Box 30677, 00100, Nairobi, Kenya 

OR send via email to: icrafhru@cgiar.org.

Indicate “Application for an Administrative Assistant-IRD” on the application letter. 

Applications will be considered until 05 July 2012. 

Please note that only short-listed applicants meeting the above requirements will be contacted

Read more »

Institute of Research for Development (IRD) Administrative Assistant Job in Nairobi Kenya

About the organization

Institute of Research for Development (IRD) is a French public science and technology research institute under the joint authority of the French ministries in charge of research and overseas development. IRD has three main missions: research, consultancy and training. 

It conducts scientific programs contributing to the sustainable development of the countries of the South, with an emphasis on the relationship between man and the environment. 

The IRD representation in East Africa is hosted by The World Agroforestry Centre (ICRAF) at Gigiri.

The position

IRD is recruiting for the position of Administrative Assistant to be based in Nairobi, Kenya reporting directly to the Finance Manager - Operations.

Duties and responsibilities:

• Administering and overseeing the office requirements related to travel, finance, human resources, procurement (supplies), operations, office filing and archiving;
• Assisting in planning, organizing, coordinating of internal and external meetings and taking notes in French or in English
• Receiving, screening correspondences, business communications, attaching background information
• Assisting IRD staff and visitors in settling in Nairobi.
• Arranging for accommodation banking and requirements for the visitors.
• Giving back up to IRD representative while away on mission and leave.
• Maintain diary for the IRD representative
• Design a filing system for both soft and hard copies of country office documents and file office documents
• Organize and arrange staff travels, pick-ups from and to airports, tickets, and hotel bookings.
• Write and distribute staff meeting minutes
• Receiving phone call both in French and in English and reporting to IRD representative
• Coordinate the servicing of office equipments and vehicles
• Calculate staff advances for field trips and staff per diem
• Schedule payments for office utilities in partnership with ICRAF administration
• Work with H.R. office for recruiting non-permanent staff and elaborating contracts

Minimum qualification and experience required for this position

• A Bachelor’s degree in Business Administration or in a related field
• At least four (4) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;
• Good judgment, ability to take initiative and work under minimal supervision;
• Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines, as well as under pressure; and
• Knowledge of French is a prerequisite.
• Kenyan citizenship.

Terms of offer

We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.  

How to apply

Prepare:

• A cover letter illustrating your suitability for the position, and your salary expectations.
• Detailed and up-to-date curriculum vitae.
• The names and addresses of three referees, including telephone numbers and email addresses, and fax details, if available.

Address these to:

The Human Resources Unit,

World Agroforestry Centre (ICRAF), 

PO Box 30677, 00100, Nairobi, Kenya 

OR send via email to: icrafhru@cgiar.org.

Indicate “Application for an Administrative Assistant-IRD” on the application letter. 

Applications will be considered until 05 July 2012. 

Please note that only short-listed applicants meeting the above requirements will be contacted

Read more »

Institute of Research for Development (IRD) Administrative Assistant Job in Nairobi Kenya

About the organization

Institute of Research for Development (IRD) is a French public science and technology research institute under the joint authority of the French ministries in charge of research and overseas development. IRD has three main missions: research, consultancy and training. 

It conducts scientific programs contributing to the sustainable development of the countries of the South, with an emphasis on the relationship between man and the environment. 

The IRD representation in East Africa is hosted by The World Agroforestry Centre (ICRAF) at Gigiri.

The position

IRD is recruiting for the position of Administrative Assistant to be based in Nairobi, Kenya reporting directly to the Finance Manager - Operations.

Duties and responsibilities:

• Administering and overseeing the office requirements related to travel, finance, human resources, procurement (supplies), operations, office filing and archiving;
• Assisting in planning, organizing, coordinating of internal and external meetings and taking notes in French or in English
• Receiving, screening correspondences, business communications, attaching background information
• Assisting IRD staff and visitors in settling in Nairobi.
• Arranging for accommodation banking and requirements for the visitors.
• Giving back up to IRD representative while away on mission and leave.
• Maintain diary for the IRD representative
• Design a filing system for both soft and hard copies of country office documents and file office documents
• Organize and arrange staff travels, pick-ups from and to airports, tickets, and hotel bookings.
• Write and distribute staff meeting minutes
• Receiving phone call both in French and in English and reporting to IRD representative
• Coordinate the servicing of office equipments and vehicles
• Calculate staff advances for field trips and staff per diem
• Schedule payments for office utilities in partnership with ICRAF administration
• Work with H.R. office for recruiting non-permanent staff and elaborating contracts

Minimum qualification and experience required for this position

• A Bachelor’s degree in Business Administration or in a related field
• At least four (4) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;
• Good judgment, ability to take initiative and work under minimal supervision;
• Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines, as well as under pressure; and
• Knowledge of French is a prerequisite.
• Kenyan citizenship.

Terms of offer

We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.  

How to apply

Prepare:

• A cover letter illustrating your suitability for the position, and your salary expectations.
• Detailed and up-to-date curriculum vitae.
• The names and addresses of three referees, including telephone numbers and email addresses, and fax details, if available.

Address these to:

The Human Resources Unit,

World Agroforestry Centre (ICRAF), 

PO Box 30677, 00100, Nairobi, Kenya 

OR send via email to: icrafhru@cgiar.org.

Indicate “Application for an Administrative Assistant-IRD” on the application letter. 

Applications will be considered until 05 July 2012. 

Please note that only short-listed applicants meeting the above requirements will be contacted

Read more »

Save the Children Administrator Job in Nairobi Kenya

Job Title: Administrator
 

Place of Work: Nairobi with occasional travel to the field

Grade: 4

Reports to: Human Resource & Administration Director

Child Safeguarding Level: 3

Line Management Responsibility: 2 Assistant Administrators

Budget Responsibility: GBP 2,000

Job Purpose: The Administrator for Save the Children Somalia/Somaliland Programme is accountable for providing, efficient and proactive administrative support to the Somalia/Somaliland Programme in Nairobi.

Roles and Responsibilities

• To ensure that the Nairobi Assistant Administrators act as a high performing team (through coaching and mentoring) delivering results as required and to promote this through regular 6 monthly performance review .
• To ensure and effectively monitor that all international staff engaged by the Somalia Programme have valid working documents (Business Visas. Special Passes, Work permits, are registered to pay tax and secure a PIN number.
• Ensure that up-to-date information on travel, work permits/special passes, guesthouses occupations is readily available.
• Regularly monitor administrative responsibilities for the administrative assistants and provide adequate support including liaising with Human Resource on the appropriateness of current staffing levels .
• Ensure that all new staff in the Nairobi office receive an induction on Administration systems and procedures.
• Ensure that staff leave records are properly maintained and updated.
• Maintain a handbook incorporating all SC guidelines and policies related to administration
• Develop, implement and regularly evaluate office (including guest houses) policies and procedures, ensuring they are being adhered to and provide suggestions for areas of improvement to improve operational efficiency
• Ensure that all travel arrangements are made for staff and visitors (including interview candidates and consultants) to facilitate their entry in the countries they are visiting;
• Manage guesthouse bookings, housekeeping and maintenance requests.
• Ensure that the office is regularly serviced and maintained in a clean and appropriate manner.
• Liaise with the Kenya Programme to ensure that organizational memberships are regularly updated
• Coordinate with the Kenya Programme and ensure provision of administration services to Somalia Programme team.
• Lead on organizing and identifying appropriate venues for meetings, workshops and accommodation for staff, visitors while ensuring value for money
• To ensure that document retrieval systems for reference and working documents within the Admin office are efficient and easy to access.
• Ensure that all general office equipment are regularly serviced and maintained.
• Maintain regular survey and trend analysis of administration services, costs and recommended suggestions/systems that would improve cost effectiveness and efficiency.
• Regular checking of the office suggestion box and forwarding feedback received to the HR Director.
• Tendering of administration related suppliers (including hotels) to ensure quality, efficiency of services provided.
• Ensure filing systems for all administration functions are maintained and current
• Prepare Administration cost benefit operational reports (Office stationery, guesthouses, hotels etc) to monitor and maintain office supplies inventory
• Maintain a safe and secure working environment
• Maintain a “welcome to Nairobi” document to be sent to visitors prior to arrival and ensure that all visitors receive a security briefing within 24 hours of arrival in Nairobi.
• Ensure that all Nairobi based staff, and where requested Somalia based staff, hold up to date SC ID cards.
• Regularly update the Somalia Programme staff lists, contact lists with Regional Office, Global directory and the NGO Consortium data base.
• Ensure that all visitors to the programme have prior clearance.
• Lead on all negotiations with the Kenya programme related to sharing costs and facilities in the office and facilitate the payment of the Somalia Programme share of utilities, communication services, staff and rent.
• Respond to ad-hoc enquiries from the general public and also to information requests from London and where necessary forward to the appropriate people

Budget Management

• In collaboration with the HR Director, manage the Nairobi office budget with a £2,000 limit.
• Prepare the annual budget, approve all expenditures (within this limit) against this budget and support costs for the Nairobi office
• Monitor the office budget through monthly review meetings and produce a monthly variance analysis report.

Qualifications and Experience:

Essential:

• University Degree or Higher Diploma in Business Administration
• Minimum 3 years administration experience in large international nongovernmental organization or other international relief/development body.
• Strong planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
• Experience in dealing with Immigration and the INGO Board
• Resourcefulness and creativity in developing the role of administration and ensuring the most effective support ;
• High level of maturity, and strong people management skills, with experience in a multicultural and diverse team;
• Strong communication and interpersonal skills
• Complying with and promoting all Save the Children UK Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.

Desirable:

• Basic financial skills, particularly in budgeting;
• Experience in administration support provision within an emergency response or highly complex and dynamic environment

Child Safeguarding Policy:

• Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SC UK must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SC UK’s Child Safeguarding Policy which is a statement of SC UK’s commitment to preventing abuse and protecting children with whom it comes into contact.

• This extends not only to children with whom SC and its partners work directly, but also includes children whom staff are responsible for. SC UK believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Applications should be forwarded to: vacancies@scsom.org.

Application Closing Date: Will be Wednesday 04th July 2012. However, the closing date may be earlier than this date due to the urgency in filling the position.

Read more »

Save the Children Administrator Job in Nairobi Kenya

Job Title: Administrator
 

Place of Work: Nairobi with occasional travel to the field

Grade: 4

Reports to: Human Resource & Administration Director

Child Safeguarding Level: 3

Line Management Responsibility: 2 Assistant Administrators

Budget Responsibility: GBP 2,000

Job Purpose: The Administrator for Save the Children Somalia/Somaliland Programme is accountable for providing, efficient and proactive administrative support to the Somalia/Somaliland Programme in Nairobi.

Roles and Responsibilities

• To ensure that the Nairobi Assistant Administrators act as a high performing team (through coaching and mentoring) delivering results as required and to promote this through regular 6 monthly performance review .
• To ensure and effectively monitor that all international staff engaged by the Somalia Programme have valid working documents (Business Visas. Special Passes, Work permits, are registered to pay tax and secure a PIN number.
• Ensure that up-to-date information on travel, work permits/special passes, guesthouses occupations is readily available.
• Regularly monitor administrative responsibilities for the administrative assistants and provide adequate support including liaising with Human Resource on the appropriateness of current staffing levels .
• Ensure that all new staff in the Nairobi office receive an induction on Administration systems and procedures.
• Ensure that staff leave records are properly maintained and updated.
• Maintain a handbook incorporating all SC guidelines and policies related to administration
• Develop, implement and regularly evaluate office (including guest houses) policies and procedures, ensuring they are being adhered to and provide suggestions for areas of improvement to improve operational efficiency
• Ensure that all travel arrangements are made for staff and visitors (including interview candidates and consultants) to facilitate their entry in the countries they are visiting;
• Manage guesthouse bookings, housekeeping and maintenance requests.
• Ensure that the office is regularly serviced and maintained in a clean and appropriate manner.
• Liaise with the Kenya Programme to ensure that organizational memberships are regularly updated
• Coordinate with the Kenya Programme and ensure provision of administration services to Somalia Programme team.
• Lead on organizing and identifying appropriate venues for meetings, workshops and accommodation for staff, visitors while ensuring value for money
• To ensure that document retrieval systems for reference and working documents within the Admin office are efficient and easy to access.
• Ensure that all general office equipment are regularly serviced and maintained.
• Maintain regular survey and trend analysis of administration services, costs and recommended suggestions/systems that would improve cost effectiveness and efficiency.
• Regular checking of the office suggestion box and forwarding feedback received to the HR Director.
• Tendering of administration related suppliers (including hotels) to ensure quality, efficiency of services provided.
• Ensure filing systems for all administration functions are maintained and current
• Prepare Administration cost benefit operational reports (Office stationery, guesthouses, hotels etc) to monitor and maintain office supplies inventory
• Maintain a safe and secure working environment
• Maintain a “welcome to Nairobi” document to be sent to visitors prior to arrival and ensure that all visitors receive a security briefing within 24 hours of arrival in Nairobi.
• Ensure that all Nairobi based staff, and where requested Somalia based staff, hold up to date SC ID cards.
• Regularly update the Somalia Programme staff lists, contact lists with Regional Office, Global directory and the NGO Consortium data base.
• Ensure that all visitors to the programme have prior clearance.
• Lead on all negotiations with the Kenya programme related to sharing costs and facilities in the office and facilitate the payment of the Somalia Programme share of utilities, communication services, staff and rent.
• Respond to ad-hoc enquiries from the general public and also to information requests from London and where necessary forward to the appropriate people

Budget Management

• In collaboration with the HR Director, manage the Nairobi office budget with a £2,000 limit.
• Prepare the annual budget, approve all expenditures (within this limit) against this budget and support costs for the Nairobi office
• Monitor the office budget through monthly review meetings and produce a monthly variance analysis report.

Qualifications and Experience:

Essential:

• University Degree or Higher Diploma in Business Administration
• Minimum 3 years administration experience in large international nongovernmental organization or other international relief/development body.
• Strong planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
• Experience in dealing with Immigration and the INGO Board
• Resourcefulness and creativity in developing the role of administration and ensuring the most effective support ;
• High level of maturity, and strong people management skills, with experience in a multicultural and diverse team;
• Strong communication and interpersonal skills
• Complying with and promoting all Save the Children UK Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.

Desirable:

• Basic financial skills, particularly in budgeting;
• Experience in administration support provision within an emergency response or highly complex and dynamic environment

Child Safeguarding Policy:

• Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SC UK must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SC UK’s Child Safeguarding Policy which is a statement of SC UK’s commitment to preventing abuse and protecting children with whom it comes into contact.

• This extends not only to children with whom SC and its partners work directly, but also includes children whom staff are responsible for. SC UK believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Applications should be forwarded to: vacancies@scsom.org.

Application Closing Date: Will be Wednesday 04th July 2012. However, the closing date may be earlier than this date due to the urgency in filling the position.

Read more »

Save the Children Administrator Job in Nairobi Kenya

Job Title: Administrator
 

Place of Work: Nairobi with occasional travel to the field

Grade: 4

Reports to: Human Resource & Administration Director

Child Safeguarding Level: 3

Line Management Responsibility: 2 Assistant Administrators

Budget Responsibility: GBP 2,000

Job Purpose: The Administrator for Save the Children Somalia/Somaliland Programme is accountable for providing, efficient and proactive administrative support to the Somalia/Somaliland Programme in Nairobi.

Roles and Responsibilities

• To ensure that the Nairobi Assistant Administrators act as a high performing team (through coaching and mentoring) delivering results as required and to promote this through regular 6 monthly performance review .
• To ensure and effectively monitor that all international staff engaged by the Somalia Programme have valid working documents (Business Visas. Special Passes, Work permits, are registered to pay tax and secure a PIN number.
• Ensure that up-to-date information on travel, work permits/special passes, guesthouses occupations is readily available.
• Regularly monitor administrative responsibilities for the administrative assistants and provide adequate support including liaising with Human Resource on the appropriateness of current staffing levels .
• Ensure that all new staff in the Nairobi office receive an induction on Administration systems and procedures.
• Ensure that staff leave records are properly maintained and updated.
• Maintain a handbook incorporating all SC guidelines and policies related to administration
• Develop, implement and regularly evaluate office (including guest houses) policies and procedures, ensuring they are being adhered to and provide suggestions for areas of improvement to improve operational efficiency
• Ensure that all travel arrangements are made for staff and visitors (including interview candidates and consultants) to facilitate their entry in the countries they are visiting;
• Manage guesthouse bookings, housekeeping and maintenance requests.
• Ensure that the office is regularly serviced and maintained in a clean and appropriate manner.
• Liaise with the Kenya Programme to ensure that organizational memberships are regularly updated
• Coordinate with the Kenya Programme and ensure provision of administration services to Somalia Programme team.
• Lead on organizing and identifying appropriate venues for meetings, workshops and accommodation for staff, visitors while ensuring value for money
• To ensure that document retrieval systems for reference and working documents within the Admin office are efficient and easy to access.
• Ensure that all general office equipment are regularly serviced and maintained.
• Maintain regular survey and trend analysis of administration services, costs and recommended suggestions/systems that would improve cost effectiveness and efficiency.
• Regular checking of the office suggestion box and forwarding feedback received to the HR Director.
• Tendering of administration related suppliers (including hotels) to ensure quality, efficiency of services provided.
• Ensure filing systems for all administration functions are maintained and current
• Prepare Administration cost benefit operational reports (Office stationery, guesthouses, hotels etc) to monitor and maintain office supplies inventory
• Maintain a safe and secure working environment
• Maintain a “welcome to Nairobi” document to be sent to visitors prior to arrival and ensure that all visitors receive a security briefing within 24 hours of arrival in Nairobi.
• Ensure that all Nairobi based staff, and where requested Somalia based staff, hold up to date SC ID cards.
• Regularly update the Somalia Programme staff lists, contact lists with Regional Office, Global directory and the NGO Consortium data base.
• Ensure that all visitors to the programme have prior clearance.
• Lead on all negotiations with the Kenya programme related to sharing costs and facilities in the office and facilitate the payment of the Somalia Programme share of utilities, communication services, staff and rent.
• Respond to ad-hoc enquiries from the general public and also to information requests from London and where necessary forward to the appropriate people

Budget Management

• In collaboration with the HR Director, manage the Nairobi office budget with a £2,000 limit.
• Prepare the annual budget, approve all expenditures (within this limit) against this budget and support costs for the Nairobi office
• Monitor the office budget through monthly review meetings and produce a monthly variance analysis report.

Qualifications and Experience:

Essential:

• University Degree or Higher Diploma in Business Administration
• Minimum 3 years administration experience in large international nongovernmental organization or other international relief/development body.
• Strong planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
• Experience in dealing with Immigration and the INGO Board
• Resourcefulness and creativity in developing the role of administration and ensuring the most effective support ;
• High level of maturity, and strong people management skills, with experience in a multicultural and diverse team;
• Strong communication and interpersonal skills
• Complying with and promoting all Save the Children UK Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.

Desirable:

• Basic financial skills, particularly in budgeting;
• Experience in administration support provision within an emergency response or highly complex and dynamic environment

Child Safeguarding Policy:

• Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SC UK must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SC UK’s Child Safeguarding Policy which is a statement of SC UK’s commitment to preventing abuse and protecting children with whom it comes into contact.

• This extends not only to children with whom SC and its partners work directly, but also includes children whom staff are responsible for. SC UK believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Applications should be forwarded to: vacancies@scsom.org.

Application Closing Date: Will be Wednesday 04th July 2012. However, the closing date may be earlier than this date due to the urgency in filling the position.

Read more »